Human Resources / Marketing Coordinator

The HR / Marketing Coordinator is a dual role responsible to ensure provision of quality in the daily functions and responsibilities of Human Resources functions and business development across all physicians and office locations (Marketing) and acts as the Marketing Coordinator and Executive Assistant. (S)he supports SacENT/SMS' mission, vision, core values and customer service philosophy.

ESSENTIAL FUNCTIONS

HUMAN RESOURCES

Assist with day-to-day operations and perform office support functions, including: hiring and recruiting support, on-boarding of new hires, employee events, personnel files maintenance, first point of contact for HR general questions, maintaining office supplies, reporting, filing, processing correspondence, and other general organizational and support functions while supporting the Human Resources Manager with all other HR functions.

• Recruiting and new hire processes. Help coordinate hiring process, screening candidates, and conducting phone screens. Coordinate pre-employment screenings and scheduling interviews.
• New Hire Orientation: pre-hire documents and coordinating new hire paperwork. Discuss employee personal files, paychecks, benefits, 401K, dress code, issue new employee(s) picture IDs/key fob, overview of Employee Handbook. Scan and/or transfer all new employee documents in the HR filing system. Discuss our time keeping system through iSolved.
• Payroll Support - entering new hire and tax information, including accurate input of employee time/PTO/Unpaid Time Off/Holiday/Sick time into the company's time keeping application (iSolved), input mileage/expense reimbursements in the payroll application, transfer hours and accruals in iSolved, and paycheck distribution.
• Assist employees and applicants with questions and requests; provide information regarding policies or resources as appropriate; refer questions and issues as necessary to appropriate HR staff member.
• Plan and organize employee events (luncheons, annual holiday party...); promote a positive environment and boost employee morale, recognition programs
• Other routine tasks such as ordering scrubs, personnel files maintenance, run reports, answering HR general questions, maintaining office supplies, filing, processing correspondence, and other general organizational and support functions.
• Any other responsibilities as assigned

MARKETING

Job Responsibilities

• Manage and grow following on all social media channels
• Manage the creation and distribution of newsletters, press releases and e-blasts
• Manage physician online reputation and execute patient feedback surveys
• Create and manage content for blog and website
• Plan and execute promotions and promotional events for cosmetics department
• Help advertising process, creative development, and media placement basis
• Create performance reports based on referrals, online reputation, and procedures

Executive Assistant - Assist the CEO, President, members of the board and physicians/mid-levels with their day to day needs. Assist with a broad range of administrative duties to support the CEO and/or Executive Team members (collectively, "Executives"). Represent the CEO and act as the point of contact as necessary between the President and internal and external partners. Update schedules and calendars for the CEO and/or Executive Team members.

• Coordinate Executives' attendance at all events, dinner meetings, annual retreats including managing all travel arrangements, ensuring Executives have required travel itinerary and substantive information necessary for Executives to attend events in a timely and organized manner; may also coordinate travel itinerary for other company staff as directed by Executives. Serves as the point of contact.
• Research, collect and prepare background information or materials as necessary for meetings of Executives; assists in creation of Executives' presentations; provide all other information, documents and records to Executives as necessary to assist with their decision making.
• Plan and organize special events on behalf of the company which may include organizing event space, catering, invitation lists, signage, and other meeting requirements.

OTHER

• Other duties as assigned.

KNOWLEDGE, SKILLS AND EXPERIENCE

Minimum Education (or substitute experience) required:

• Bachelor's Degree in Business Administration, Human Resources (preferred)

Minimum Experience required:

• 2+ years Human Resources experience
• Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position.
• Previous experience managing social media accounts (Facebook, Twitter, Instagram, YouTube)
• Graphic design experience is a plus

Travel:

• Ability to travel to and work at various office locations based on staffing needs and schedule
• A valid CA Driver's license is required

Skills required:

• Strong computer/technology skills. Proficient in Microsoft Office
• Possesses outstanding interpersonal skills, including excellent written and verbal skills
• Strong attention to detail
• Must be motivated and able to work with minimal supervision
• Demonstrates ability to use persuasive communication, leadership, and relationship-building
• Ability to travel to multiple locations during the work week. A current valid Driver's License is required for this role.
• Highest level of ethics and confidentiality
• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
• Ability to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
• Ability to prioritize and plan work activities as to use time efficiently
• Organized, accurate, thorough, and able to monitor work for quality
• Dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Day to day work includes desk and personal computer work and interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. Travel to Corporate meetings may be required.

The work environment is characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials.

Please apply through indeed and message directly to inquire more about the open positions with SacENT.

Current Openings for Human Resources / Marketing Coordinator Jobs at Sacramento Ear, Nose & Throat